In a previous blog, we talked about why the utilization of a powerful search engine like Google is a better way to find and organize files. In this blog, I am going to discuss the reasons why it is no longer sustainable to expect professionals to use current file storage solutions efficiently.
Cloud storage and content management solutions like Dropbox, OneDrive and Quip are tools meant to make collaboration in business more efficient, and to organize the content that you produce or that is shared with you. And to a certain extent, they do. However, current folder mechanisms and the disparity of storage solutions used between different departments, teams and partners create a disorganized mess of files. This problem only grows larger as a company expands.
Consider this ─ as a former Technical Solution Seller in the technology industry, it was important that I had access to the most up-to-date marketing and sales material. I worked for a global Fortune 100 company with marketing and sales departments spread around the world. At any time, a marketing PowerPoint could be in the hands of 30 different people, and that could mean 10-15 storage or content management solutions to search through, such as Dropbox, Slack, OneDrive, Drupal, and more.
It would take me 15 to 20 minutes to find a piece of content. In fact, there were even times where I had to gather information from several sources to update content myself, all while the file I needed was up-to-date and lost in the void of disparate storage solutions. Our CEO, Michelle Eichner, had the same experience from the marketing side. She could waste hours in a week responding to messages from her sales team regarding file locations.
Another roadblock, among the expectations of professionals, is managing access to content across multiple platforms. Typically, managing disparate cloud storage solutions means multiple logins or having to open new accounts to access certain documents.
Imagine, you’re under the gun to finish a project. You need a few statistics to complete your work. You remember seeing a few data points in a file shared with you in the last 30 days. But, you can’t remember where the file is stored. Time is ticking, and you still have to log in to several systems to find the file buried 3 layers deep.
Notice a pattern? The current file storage and content management solutions often create unnecessary disorganization and disruption while lacking a powerful search engine. It is a broken system that costs companies thousands of dollars a year.
All of these problems are the driving force behind our powerful search engine, Digitile. Digitile’s changed the game on how the workplace finds documents through your Google Chrome browser! It’s built into Gmail and lets you search, find, share, and tag files stored and managed in Gmail and other cloud solutions without ever leaving Gmail.