Dropbox Business is a useful resource for teams looking for collaboration and storage tools. Dropbox’s shared workflow boosts productivity, but it offers more than just a cloud solution for storing documents. Many teams don’t know about the productivity tools Dropbox offers in addition to storing files.
Dropbox productivity tips to help you organize and improve the teams workflow:
- Tag Dropbox Files
- Track Version Control
- Smart Bookmarks
- Offline Mode
- Zapier Integrations
- Dropbox Spaces
1. Tag Dropbox Business Files
For organization fanatics, document tagging saves time. When you're dealing with countless files and pending deadlines, you don't have time to sort through all of your documents. Even when utilizing all of these tips to organize Dropbox, you might be wondering how you can survive without functionality for document tagging. You aren't alone.
Digitile's market-leading tag management platform makes for better Dropbox file management. For the first time, you can add group and category tags, improving file discovery, reducing duplicate files, and making them available to reuse for future projects.
Who Should Use Digitile’s Universal Document Management Platform?
- Teams looking for a universal file taxonomy solution
- Teams looking to help teammates discover the right file quickly
- Teams looking to search for documents spread out across multiple cloud solutions
- Companies who want to use their existing tech stack with an organizational umbrella
- Employees interested in managing relationships between files
2. Store smart bookmarks
Now let’s say you’re conducting content research for a client. Usually, when you’re writing the brief, you save the document file in Dropbox, but you can also use Dropbox while you’re researching by saving bookmarks. All you have to do is drag-and-drop bookmarks or URLs into the Dropbox web app. You are now freed from being tied to any one browser or device. You can use Safari on your phone and Chrome on your desktop. It won’t matter because all of your bookmarks are saved in one, unified location. You can save the bookmark as a URL or website file directly in Dropbox or in a specified folder. Now you can return to important sites and articles from any device.
3. Access files offline on mobile
Let’s face it, we aren’t always sitting at our desks looking at files on our laptops or desktops. We’re on-the-go, in cars (not driving, of course), running errands or on an airplane. Maybe we’re trying to save on our data plans. We need to be able to view files offline and on mobile. Dropbox allows users to turn on the “available offline” feature to access files when you aren’t connected to Wi-Fi or cellular data. So, now when you need to urgently check the progress of your budget report slide deck, you can, from anywhere.
4. Connect Dropbox to hundreds of different tools with Zapier integrations
Zapier offers Dropbox integrations with hundreds of different platforms and tools without involving IT. Zapier enhances Dropbox’s capabilities by automating tedious, manual tasks that interrupt your workflow. You can integrate with Slack, the team messaging platform, and have Slack notify you when a file is added to your Dropbox folder. So, when your coworker completes version two, you’ll know right away, eliminating wasted time.
5. Dropbox Spaces - Shared Folders
To stay competitive, Dropbox has expanded further into collaboration with its new Dropbox Spaces user experience. Essentially, Dropbox Spaces combines files, tasks, and meetings under one umbrella to simplify a functional team's workflow.
Dropbox Productivity Tips:
If you need to share a folder with view-only access and prevent the folder from being synced to their local machine through the desktop, then you would need to share via a shared file link.
Final Thoughts: Tag Files in Dropbox Business | 5 Tips to Organize Dropbox
If you're all-in with Dropbox Spaces and Paper they're powerful tools together. However, most companies use a multitude of different business solutions to manage everyday tasks. Our takeaway is to figure out the best combination of solutions to use together to minimize processes while maximizing your workflow. Solutions like Digitile with its useful Dropbox Chrome Extension and Zapier set out to connect solutions without requiring IT to run interference.