Workplaces have become epicenters of team collaboration. Whether it’s department-wide or small groups working on projects, we are communicating and joining forces with our peers. This is great for creativity, but what we don’t pay attention to is how we’re organizing the information we’re passing back and forth. As we’re creating content, collaboration happens instinctively, but organizing assets and files get lost in the fray. While we’re focused on being creative and accomplishing our goals, organizing is an afterthought forming a dark cloud of lost information over our teamwork.
When you’re trying to find that metric or list your colleague sent you over Slack, you have to search back through endless messages. Even worse, if your teammates passed information around on several platforms, you’re left with a breadcrumb trail for all the different versions.
For example, your colleague uploads a file of the new brand guidelines to a Slack channel with 10 members. Most of the channel members view the file, but no one downloads it to their local drive. A week later, one of the members wants to reference the new brand guidelines, but he or she can’t remember where they initially saw the file. Was it Gmail? Dropbox? Slack? Which folder? Which channel? They check their local drive, search the Dropbox folders, check their Gmail, but no dice. They finally get around to Slack, but which channel or thread? What was the file name? Too many questions and no way to find the file.
Better figure it out fast
According to Digitile’s Create Your Own Dream Tech Stack survey, 10% of the 2,578 surveyed companies adopt more than one collaboration solution. Which means overlapping technologies that store files and more confusion amongst the rank and file.
You can imagine a scenario where marketing adopts Trello for its simplicity to track and manage marketing projects. While product management and development leverage Asana or Confluence for their in-depth workflow and approval features.
How do companies have their cake and eat it too?
By embracing solutions that work collaboratively with pre-built integrations that enable users to centralize workflow and fuse data across solutions with minimal integration.
Tools for cake eating:
Bedrock Data – Lets you map, merge and match data into a common scheme across Cloud solutions like Hubspot, Marketo, Salesforce, NetSuite, ZenDesk and many more.
Workato - A single platform that automates work and powers innovation across your customer journey with solutions such as Jira, Marketo, Netsuite, Slack, Workday and Zendesk.
Cazoomi – Lets companies deploy, integrate and sync software applications for financials, CRM and marketing, eCommerce or support.
Front - Is a shared inbox for teams displaing all of your emails, apps, and teammates in one collaborative workspace.
Digitile - A cross-platform search engine that doesn’t require employees to memorize file names to find files will provide a streamlined and productive workday. Its pre-built integrations include GSuite, Google Drive, Dropbox, OneDrive, Slack and Gmail, so employees can find and share work files no matter where they’re stored.
Pre-built connections between collaboration tools reduce errors, bottlenecks, avoid duplicate work and delays in workflow, eliminate manual task and ultimately minimize employee frustration as wasted moments happen less frequently.
Don’t let there be a dark side to your team collaboration.