1.Information we collect and its use
We collect the following types of information about you:
1.1 Information you provide us directly:
We ask for certain information such as your username, first and last name, phone number and e-mail address when you register for a Digitile account, or if you correspond with us. We may also retain any messages you send through the Service, and may collect information you provide in User Content you post to the Service. We use this information to operate, maintain, and provide to you the features and functionality of the Service.
If you give us info about you, we will keep it and use it to provide our Service and make our service better.
1.2 Information we may receive from third parties:
We receive information about you from third parties. If you choose to use or connect to third-party integrations (e.g., Google, Microsoft, Dropbox, Slack and others) through Digitile, or if you are required or permitted to do so by a Customer, such third parties may allow us to have access to and store additional information about your interaction with those services as it relates to your use of the Service. If you initiate these connections, you also understand that we will share information about you that is required to enable your use of the third-party integration through the Service. If you do not wish to have this information shared, do not initiate these connections. By enabling these connections, you authorize us to connect and access the information provided through these connections, and you understand that the privacy policies of these third parties govern such connections.
When you authorize Digitile to access your file data through but no limited to Google’s, Slack, Microsoft, Dropbox and others OAuth authentication method, you are allowing Digitile to access your Google accounts, including but not limited to Emails and Files. Although, the OAuth authentication provides broad access to your Google account, Digitile accesses and stores a subset of data from your Google account, including name, email address, shared with contacts, files and company domain directory, to provide you with our Services.
Here is the specific information 3rd party data Digitile access and uses to provide you its service.
Google Drive – Digitile can view, edit, delete, download and manage metadata, files and folders in your Google Drive account. Digitile only deletes files when a file owner request a file be deleted through a double verification process.
Gmail – Digitile can view your email messages, attachments, metadata, headers and settings.
Slack - Digitile accesses information such as channel members, direct messages, contacts, workspaces, profile, uploaded files or delete files. Although the Slack’s API’s Digitile uses provide access to modify, upload, add, edit and delete file comments, Digitile does not use this functionality.
Dropbox - Digitile can view, edit, delete, download and manage metadata, files and folders in your Dropbox account. Digitile only deletes files when a file owner request a file be deleted through a double verification process.
OneDrive - Digitile can view, edit, delete, download and manage metadata, files and folders in your OneDrive account. Digitile only deletes files when a file owner request a file be deleted through a double verification process.
Outlook – Digitile can view your email messages, attachments, metadata, headers and settings.
Trello - Digitile accesses information such as boards, cards, members, profile, labels and uploaded files.
Chrome Extension - Users that have the Digitile Chrome extension installed on their browser, Digitile can view any search query sent in Gmail, Google Drive, and Google Search.
Unlink 3rd Party Accounts - If you decide to unlink any of the above 3rd party accounts this information is automatically removed from Digitile’s system.
1.3 Analytics information.
We may directly collect analytics data, or use third-party analytics tools, to help us measure traffic and usage trends for the Service. These tools collect information sent by your browser or mobile device, including the pages you visit and other information that assists us in improving the Service. We collect and use this analytics information in aggregate form such that it cannot reasonably be manipulated to identify any individual user.
To help us improve our service we keep info about how you use our service and collect anonymous analytic data about how you use our Service.
1.4 Cookies information:
When you visit the Service, we may send one or more cookies — a small text file containing a string of alphanumeric characters — to your computer that uniquely identifies your browser and lets Digitile help you log in faster and enhance your navigation through the site. A cookie may also convey information to us about how you use the Service (e.g., the pages you view, the links you click and other actions you take on the Service), and allow us or our business partners to track your usage of the Service over time. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the Service may not function properly if the ability to accept cookies is disabled.
We may send cookies to your web browser (not the yummy kind) to help you use Digitile. If you would like to adjust your cookie settings, please consult your browser instructions.
1.5 Log file information:
Log file information is automatically reported by your browser or mobile device each time you access the Service. When you use our Service, our servers automatically record certain log file information. These server logs may include anonymous information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, and other such information.
Whenever you load a page from Digitile, your browser sends us info about itself and your interactions with our Service. That info gets stored on our servers.
1.6 Clear gifs/web beacons information:
When you use the Service, we may employ clear GIFs (also known as web beacons) which are used to anonymously track the online usage patterns of our Users. In addition, we may also use clear GIFs in HTML-based emails sent to our users to track which emails are opened and which links are clicked by recipients. This information allows for more accurate reporting and improvement of the Service.
We might do clever stuff with images to check how many people open our emails and visit our site.
1.7 Device identifiers:
When you access the Service by or through a mobile device (including but not limited to smart-phones or tablets), we may access, collect, monitor and/or remotely store one or more “device identifiers,” such as a universally unique identifier (“UUID”). Device identifiers are small data files or similar data structures stored on or associated with your mobile device, which uniquely identify your mobile device. A device identifier may be data stored about the device hardware, data stored about the device’s operating system or other software, or data sent to the device by Digitile. A device identifier may convey information to us about how you browse and use the Service. A device identifier may remain persistently on your device, to help you log in faster and enhance your navigation through the Service. Some features of the Service may not function properly if use or availability of device identifiers is impaired or disabled.
To track how different people are using our Service we might store a unique ID on your mobile that helps us do that.
1.8 Location data:
When you access the Service by or through a mobile device, we may access, collect, monitor and/or remotely store “location data,” which may include GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your mobile device. Location data may convey to us information about how you browse and use the Service. Some features of the Service, particularly location-based services, may not function properly if use or availability of location data is impaired or disabled.
Your mobile device can give us information about where you are. We’ll try and use this to offer you better service.
1.9 Commercial and marketing communications:
We use the information we collect or receive to communicate directly with you. We may send you emails containing newsletters, promotions and special offers. If you do not want to receive such email messages, you will be given the option to opt out or change your preferences. We also use your information to send you Service-related emails (e.g., account verification, purchase and billing confirmations and reminders, changes/updates to features of the Service, technical and security notices). You may not opt out of Service-related e-mails.
Every now and then we’d like to send you stuff that we think you’ll find useful when using Digitile. If that annoys you, you can easily tell us not to, and we’ll stop. We will, however, continue to send you important notifications regarding your account and the Service.
1.10 Use of certain service type information we collect about you:
To provide our Service and make your user experience as enjoyable as possible, we’ll have to use some of the aforementioned info.
2.Sharing your information
We will not rent or sell your information into third parties outside Digitile and its group companies (including any parent, subsidiaries and affiliates) without your consent, except as noted in this Section 2:
We won’t share your personal information without your permission except as follows:
2.1 Who we may share your information with:
We might share some information on you with our business partners, but only as necessary to provide the service to you.
2.2 Who you may choose to share your User Content with:
Any information or content that you voluntarily disclose for posting to the Service, such as Company Files, becomes available to the public, as controlled by any applicable privacy settings. Subject to your profile and privacy settings, any Company Files that you make public is searchable by other Users. If you remove information that you posted to the Service, copies may remain viewable in cached and archived pages of the Service, or if other Users have copied or saved that information.
By default, all files you post on Digitile is private. If you do choose to make files public, that information may remain visible even after you remove it via cached and archived pages, or if other users have made copies.
2.3 What happens in the event of a change of control:
We may buy or sell/divest/transfer Digitile (including any shares in Digitile), or any combination of its products, services, assets and/or businesses. Your information such as customer names and email addresses, User Content and other user information related to the Service may be among the items sold or otherwise transferred in these types of transactions. We may also sell, assign or otherwise transfer such information in the course of corporate divestitures, mergers, acquisitions, bankruptcies, dissolutions, reorganizations, liquidations, similar transactions or proceedings involving all or a portion of the Digitile.
If we sell our business, any of the info which we’ve acquired about you may be part of the sale.
2.4 Instances where we are required to share your information:
If it’s legally required for us to share your information, we’re going to follow the law.
2.5 Sharing certain service type information we collect about you:
We may share certain service type information, including information obtained through tools such as cookies, log files, device identifiers, location data and clear gifs (such as anonymous usage data, referring/exit pages and URLs, platform types, number of clicks, etc.) with our third-party business partners for the purposes described in the section above on “Information We Collect and Its Use. ”We may also aggregate or otherwise strip data of all personally identifying characteristics and may share that aggregated, anonymized data with third parties.
We may share service type information with our business partners for the purposes described in Section 1, We may also share it with others in anonymous, aggregate form.
3.How we store and protect your data
To run our service, we’ll have to use computers all over the world. This means your information might be transferred to the US, Australia, Europe and anywhere else the service is operated.
4.Keeping your information safe:
Digitile cares about the security of your information, and uses commercially reasonable safeguards to preserve the integrity and security of all information collected through the Service. To protect your privacy and security, we take reasonable steps (such as requesting a unique password) to verify your identity before granting you access to your account. You are responsible for maintaining the secrecy of your unique password and account information, and for controlling access to your email communications from Digitile, at all times. However, Digitile cannot ensure or warrant the security of any information you transmit to Digitile or guarantee that information on the Service may not be accessed, disclosed, altered, or destroyed. Your privacy settings may also be affected by changes to the functionality of third party sites and services that you add to the Digitile Service, such as social networks. Digitile is not responsible for the functionality or security measures of any third party.
We care about the safety of your data and, we have implemented industry recognized measures to protect it, but unfortunately we can’t guarantee that nothing bad will ever happen to it.
5.Compromise of information:
In the event that any information under our control is compromised as a result of a breach of security, Digitile will take reasonable steps to investigate the situation and where appropriate, notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable laws and regulations.
If there is a breach of our security we will investigate it and let any affected users know.
6.Your choices about your information
6.1 You control your account information and settings:
You may update your account information and email-communication preferences at any time by logging in to your account and changing your profile settings. You can also stop receiving promotional email communications from us by clicking on the “unsubscribe link” provided in such communications. We make every effort to promptly process all unsubscribe requests. As noted above, you may not opt out of Service-related communications (e.g., account verification, purchase and billing confirmations and reminders, changes/updates to features of the Service, technical and security notices). If you have any questions about reviewing or modifying your account information, you can contact us directly at firstname.lastname@example.org
You have control over your account settings, such as your account information and email notifications, but there’s some important stuff we’ll always send you.
6.2 Opting out of collection of your information for Tracking / Advertising:
Please refer to your mobile device or browser’s technical information for instructions on how to delete and disable cookies, and other tracking/recording tools. Depending on your type of device, it may not be possible to delete or disable tracking mechanisms on your mobile device. Note that disabling cookies and/or other tracking tools prevents Digitile or its business partners from tracking your browser’s activities in relation to the Service, and for use in targeted advertising activities by third parties. However, doing so may disable many of the features available through the Service. If you have any questions about opting out of the collection of cookies and other tracking/recording tools, you can contact us directly at email@example.com
If you want us to stop collecting information about you, there may be some settings you can adjust in your browser or device. But Digitile might be boring without it.
7.How long we keep your User Content:
Following termination or deactivation of your User account, Digitile may retain your profile information and User Content for a commercially reasonable time for backup, archival, or audit purposes.
Digitile does not knowingly collect or solicit personal information from children under the age of 13 and the Service and its content are not directed at children under the age of 13. In the event that we learn that we have collected personal information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us at firstname.lastname@example.org.
9.Links to other websites and services
The Internet. It’s made of links. If we post one on Digitile, we can’t control what happens on the other end. The same goes if you let another site use your data on Digitile.
10.How to contact us